It just remains one month before we celebrate the general data protection regulation. This means that by May 25, 2018, that is one Friday all organizations all over the world will have to demonstrate on how they are complying or they are working hard so that they can satisfy the articles which will control the protection of data in the coming years. The only question that remains is to ask where the businesses are supposed to be current when it comes to the process of making sure that cloud workloads are in line with the GDPR assessment.
When it comes to processor contracts or finalizing controller the organizations that produce the different types of personal data and operate in the cloud, must prove that the data they have collected is highly protected in all areas especially in a collection, processing, and storage. As seen in many areas so many organizations try to use a collection of third parties when it comes to hosting and processing of data. The obvious party that many organisations go to is the cloud, which obviously will not prevent the organisation from performing its responsibilities with the GDPR assessment.
As the data controller organization by now, you are supposed to be in your final stages of trying to formulate the contracts. This will make your data processors, for example, the cloud hosting service to handle your data the standards that you define yourself. These standards may relate to access, geographic location and security that the GDPR needs. A section of this standards should comprise of the audit of the systems so that you continuously monitor the processors of your data and make sure they continue to meet the GDPR requirements
This monitoring activity must comprise of the visibility of the activities of the processor of your data through reviewing the defines units and the policies. This also includes overlooking to all sub-processed functions that the processor of the data may be performing and also the assurance that these functions are compliant the only that controls it.
It is good that the contract is able to identify the types of personal data that will be investigated, the agreement by the auditory bodies and the way of informing the controller if the data processor, in any case, violates the conditions and terms of concerning the processing your data. At this stage, the data processors should be engaged full, by demonstrating this with complying all the procedures on how they can assist you in making sure you meet all the obligations of the GDPR assessment. Every organization must be fully committed so that its build its name and all aspects that relate to its operation.
A section of this process includes informing your employees with their own privacy of the data, which will enlighten them on the way in which you as an employer will safeguard and manage their personal information. This will assist in making the data awareness to be relevant to every member of the organization.
The link between your data protection officer and the DPO of your processor must be able to match with the processes to make sure that the queries that concern the data subject are handled in the correct manner and the program that controls its functions properly.
The level that you are your employees to access the data must be reviewed to the standard that corresponds to the jobs that they are doing.
When you look at the data stores of EU you will be able to see the restriction and separation of the data of citizens of EU, the confirmation of this data as being in a geographic location that is secure must be in its final stages. The data controllers require knowing that the data that relates to the EU citizens limited to that location and will not be able to be accessed by the staff from other organizations. The processors of the data must ensure that they try to meet and sustain this requirement
For any orginsations the use the cloud services, it is good that you prove that all the proper legal transfer mechanisms of your data are laid down in a proper manner. If the processors of your data are not engaging fully with your organization on this issue and any other issues that relate to protecting data by now, then you must ask yourself why this is so.